Know What Your Patient Owes — Before They Sit in the Chair.
ClearCopay automates insurance eligibility verification and patient cost estimation for independent dental practices — so your staff spends time with patients, not on hold.
Sound familiar?
If you manage a dental practice, you've lived this.
These aren't edge cases — they're Tuesday.
20+ minutes on hold
Just to confirm a patient's deductible before their crown appointment.
The estimate was wrong — again
Patient expected $300. Bill came to $720. Now they're upset and disputing the charge.
Prior auth? Nobody told us.
Procedure done. Claim submitted. Then the denial: prior authorization required.
Benefits reset and you didn't know
January rolls around. Your team is still quoting last year's deductibles.
Staff time is your most expensive resource
Your front desk is spending 2–7 hours per week on hold. That's time they don't have.
No clear cost for the patient
Patients leave the appointment not knowing what they'll owe. The surprise bill drives disputes — and distrust.
How It Works
From patient check-in to printed estimate — in under 60 seconds.
- 01
Patient arrives at check-in
Enter the patient's insurance member ID, date of birth, and payer — takes about 30 seconds.
- 02
ClearCopay checks live coverage
A real-time eligibility check returns deductible, coinsurance, copay, and out-of-pocket max in under 10 seconds.
- 03
Select the procedure
Choose from your practice's D-code fee schedule. ClearCopay maps the procedure to the patient's specific coverage.
- 04
Print the estimate
Hand the patient a clear, plain-language cost breakdown before treatment begins. No surprises.
- 05
Prior auth flagged automatically
If the procedure requires prior authorization, ClearCopay alerts your team before the appointment is confirmed.
From check-in to estimate: under 60 seconds.
What ClearCopay Does
Built specifically for independent dental practices — not watered-down enterprise software.
Real-Time Eligibility Check
Live coverage status, deductible remaining, coinsurance, copay, and out-of-pocket max — pulled directly from the payer in under 10 seconds.
Procedure-Specific Patient Estimate
Not a generic estimate. ClearCopay maps the D-code to your fee schedule and calculates the actual dollar amount your patient owes — based on their live policy.
Prior Authorization Flagging
Know before the appointment is confirmed. ClearCopay flags procedures that require prior auth so your team can act before the procedure, not after.
Patient-Printable Estimate
A clean, plain-language cost breakdown your team can hand to the patient or email before treatment. No staff math, no ambiguity.
Verification History & Dispute Log
Every estimate is stored with timestamp, procedure, and payer response. If a patient disputes their bill, you have documentation.
Practice Dashboard
See pending verifications, expiring estimates, and upcoming prior auth renewals at a glance — so nothing falls through the cracks.
Be Part of the Beta.
We're partnering with a limited number of dental practices to shape ClearCopay before launch. Share how your practice works today — and help us build the tool you actually need.
- Special lifetime pricing — lock in $99/month forever
- Direct influence on features and workflow
- First access to new integrations and updates
- A direct line to the founding team
Launching at $249/month · Beta participants receive $99/month lifetime · No contracts · Cancel anytime
Simple, Transparent Pricing
No per-transaction fees. No contracts. Cancel anytime.
Lifetime · locked in at sign-up
- Real-time eligibility verification
- Procedure-specific patient estimates
- Prior auth flagging
- Patient-printable cost breakdown
- Verification history & dispute log
- Practice dashboard
- Direct line to founding team
After beta program closes
- Everything in beta tier
- Additional integrations
- Priority support
Lock in beta pricing while spots are available.
No spreadsheets. No hold music. No math.
Tell us about your practice — takes about 5 minutes.
Beta participants lock in $99/month for life.
Independent dental practices only · Limited beta spots available